# Invoice Calculation Process

{% stepper %}
{% step %}

### Determine Venue's Money

Calculate the venue's share by excluding service fees charged to the customer from the total order value.

**Example Order:**

* Subtotal (food and drinks): €15.49
* Delivery fee: €4.00
* Discount: -€1.00
* Service fee (charged to customer): €0.50
* Total paid by customer: €18.99
* **Venue's money: €18.49 (total minus service fee)**
  {% endstep %}

{% step %}

### Calculate Fees

Apply percentage and/or flat fees to the venue's money only.

**Example Orders:**

* Order #1 — Payment Method: Online
  * Venue's Money: €18.49
  * Online % rate: 5.00% = €0.92
  * Online flat rate: €0.75
  * **Gross Fee: €1.67**
* Order #2 — Payment Method: Online
  * Venue's Money: €11.35
  * Online % rate: 5.00% = €0.57
  * Online flat rate: €0.75
  * **Gross Fee: €1.32**
* Order #3 — Payment Method: Cash
  * Venue's Money: €16.89
  * Cash % rate: 1.00% = €0.17
  * Cash flat rate: €0.50
  * **Gross Fee: €0.67**
    {% endstep %}

{% step %}

### Apply VAT on Fees

Apply VAT on the service fees.

> VAT rate can vary by location.

**Example Orders:**

23% VAT is used on the examples.

* Order #1
  * Gross Fee: €1.67
  * **VAT: €0.39**
* Order #2
  * Gross Fee: €1.32
  * **VAT: €0.15**
* Order #3
  * Gross Fee: €0.67
  * **VAT: €0.15**
    {% endstep %}

{% step %}

### Final Settlement

* **Total Sales:** All online order revenue
* **Less cash sales:** Deduct cash orders (venue retains this money)
* **Less service fees**
  * Service fees charged to customers
  * Services fees on card transactions
  * Service fees on cash transactions
* **Less VAT on fees charged to venue**
* **Equals Net Payout:** Final amount to be paid to venue

| Service fees charged to customers | €1.50     |
| --------------------------------- | --------- |
| Gross Fees                        | €3.66     |
| VAT on Fees                       | €0.84     |
| **Total Invoice Amount**          | **€6.00** |

| Total Sales         | €48.23     |
| ------------------- | ---------- |
| Less cash sales     | €17.39     |
| Less invoice amount | €6.00      |
| **Net Payout**      | **€24.84** |
| {% endstep %}       |            |
| {% endstepper %}    |            |

## Sample Invoice Calculation

<table><thead><tr><th width="129">Service Fee</th><th width="158"></th></tr></thead><tbody><tr><td>Online % rate</td><td>5.00%</td></tr><tr><td>Online flat rate</td><td>€0.75</td></tr><tr><td>Cash % rate</td><td>10.00%</td></tr><tr><td>Cash flat rate</td><td>€0.50</td></tr></tbody></table>

<table data-full-width="true"><thead><tr><th></th><th>Payment Method</th><th>Subtotal</th><th>Delivery Fee</th><th>Discount</th><th>Venues Money</th><th>Service Fee</th><th>Total</th><th>Percentage Fee</th><th>Flat Fee</th><th>Gross Fee Charged To Venue</th><th>VAT</th><th>Net Fee Charged To Venue</th></tr></thead><tbody><tr><td>Order #1</td><td>Online</td><td>€15.49</td><td>€4.00</td><td>-€1.00</td><td>€18.49</td><td>€0.50</td><td>€18.99</td><td>€0.92</td><td>€0.75</td><td>€1.67</td><td>€0.39</td><td>€2.06</td></tr><tr><td>Order #2</td><td>Online</td><td>€11.35</td><td>€0.00</td><td>€0.00</td><td>€11.35</td><td>€0.50</td><td>€11.85</td><td>€0.57</td><td>€0.75</td><td>€1.32</td><td>€0.30</td><td>€1.62</td></tr><tr><td>Order #3</td><td>Cash</td><td>€12.89</td><td>€4.00</td><td>€0.00</td><td>€16.89</td><td>€0.50</td><td>€17.39</td><td>€0.17</td><td>€0.50</td><td>€0.67</td><td>€0.15</td><td>€0.82</td></tr><tr><td><strong>Total</strong></td><td></td><td><strong>€39.73</strong></td><td><strong>€8.00</strong></td><td><strong>-€1.00</strong></td><td><strong>€46.73</strong></td><td><strong>€1.50</strong></td><td><strong>€48.23</strong></td><td><strong>€1.66</strong></td><td><strong>€2.00</strong></td><td><strong>€3.66</strong></td><td><strong>€0.84</strong></td><td><strong>€4.50</strong></td></tr></tbody></table>

<table data-header-hidden><thead><tr><th width="150"></th><th width="129"></th><th width="158" align="right"></th></tr></thead><tbody><tr><td>Total Sales</td><td></td><td align="right">€48.23</td></tr><tr><td>Less cash sales</td><td></td><td align="right">€17.39</td></tr><tr><td>Service fees</td><td>€1.50</td><td align="right"></td></tr><tr><td>Gross Fees</td><td>€3.66</td><td align="right"></td></tr><tr><td>VAT on Fees</td><td>€0.84</td><td align="right"></td></tr><tr><td>Invoice Amount</td><td></td><td align="right">€6.00</td></tr><tr><td>Net payout</td><td></td><td align="right">€24.84</td></tr></tbody></table>

{% file src="/files/F9zbuwH2zcGWFLxDmhyt" %}


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